Step 3 – Reconcile & Finish

The last step in the inventory process is reconciliation.  This is where you review discrepancies, make any final adjustments, and then finish (close) the inventory.

To begin reconciliation:

1.  Click Inventory > Physical Inv > Finish Inv, then Select the inventory you are working with.  The Inventory Reconciliation window will appear.

2.  This window will display all item discrepancies.  A discrepancy indicates that the quantity inventoried does not match the quantity on file.  The Qty Diff and UOM Diff (Bulk only) columns indicate the difference in number or, for UOM bulk, difference in measure (weight).

3.  Review each discrepancy.  Then, take the following action:

a.  If the discrepancy is correct (e.g. item missing), check the line and click Accept Count.  This will mark the Qty Diff and UOM Diff (bulk only) as missing.

b.  If the discrepancy is incorrect, check the line and click Recount.  For fine jewelry, this will mark the individual piece inventoried.  For bulk, you will be prompted for new quantity (you can enter a New Total or Add to the existing inventoried quantity).

c.   For bulk only, if after Recount there is still a Qty Diff and/or UOM Diff, you must check the item and Accept Count to finalize and accept the change in quantity.

4.  Notice each discrepancy line highlights in green as you work through the list.  Once you have addressed each discrepancy all lines should be highlighted green.

5.  Click the Refresh Count button at the bottom.  If all discrepancies were successfully addressed, the screen should now be empty.

6.  Click Finish Inventory to complete and close this inventory.